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IT Systems Administrator (Windows)

Type of Selection: Internal and External

Contract Type: Contract agent

Function Group: FG IV

Section: DT.1.1 - Information Technology Section

Deadline for application: 05/01/2026 at 23:59 CET

Experience Level: Professional

Approx. number of candidates on reserve list: 5

Location: Cologne, Germany

Monthly gross compensation (€): 4,319.72 - 6,256.88

EASA is the leading aviation authority in Europe. A career at EASA means contributing to our vision for an ever safer and greener civil aviation. As an EASA employee, you will be making a difference to the lives of about 500 million fellow Europeans: this is our shared purpose and it could be yours, too. From our headquarters in Cologne, Germany, you will work with top experts in a multicultural work environment. Diversity and Inclusion are part of our DNA and innovation is at the heart of what we do. We ensure that aviation is safe in all phases: beginning with the certification of the aircraft to the rules for the air operation and crew. For more information about the Agency please consult our website and take a look at our organisation structure. Are you interested to contribute to our mission? Then see below what it takes to accomplish the role.

We are an equal opportunities employer, committed to diversity and non-discrimination. To further enhance the diversity of our workforce, we particularly encourage applications from female candidates.

Job Overview

As IT Administrator (Windows) you will be responsible for a secure, reliable, and efficient administration of EASA's Windows IT infrastructure. The infrastructure operates in a hybrid operational mode between on-premise and cloud systems. You will have to ensure that systems, services, and applications are installed, configured, monitored, and maintained in line with agreed Service Level Agreements (SLAs), operational and security requirements. As subject-matter expert you will provide second-level technical support and contribute to business continuity through proactive monitoring, troubleshooting, and optimisation. Close collaboration within the team but also to other IT teams is required to fulfill this role.

Admission Criteria

The following constitute eligibility and essential criteria for the role and for being admitted to the selection process. Candidates not fulfilling these criteria by the deadline for applications, will be excluded from the selection:

Have a thorough knowledge of one of the languages of the European Union (at least level C1) and a satisfactory knowledge of another language of the EU to the extent necessary for the performance of the duties (at least level B2). One of the required languages shall be English[1]
Be a national of a Member State of the European Union, Iceland, Liechtenstein, Norway or Switzerland.
Completed university studies of at least 3 years in the scope of the job profile. Alternatively, where justified in the interest of the service, relevant professional training of an equivalent level (ref. EQF - European Qualifications Framework, Level 6) might be considered.
Proven experience of at least 3 years in managing Microsoft Windows environments on-premise and in the cloud with the help of automation tools (Microsoft Configuration Manager, Intune).
At least one certification (Administrator or Trainer) from a professional organisation in the field of Windows server/ client administration, Active Directory, Azure or EntraID (not older than 10 years) is required.

If you do not hold a university degree, please upload:

A certificate or diploma of the professional training completed
An official documentation confirming its recognition as equivalent to a Bachelor's level qualification (EQF Level 6)

[1] Mother tongue English speakers will be expected to demonstrate knowledge of a second EU language. English oral and written skills will be assessed throughout the assessment phase.

General Accountabilities

Infrastructure & Systems Administration

Install, configure, upgrade, and maintain Windows systems and their components (i.e. Active Directory, DNS, DHCP, GPOs etc.)
Install, configure, upgrade and maintain other IT systems and applications
Monitor and optimise performance, capacity, and availability of IT systems
Administer Microsoft cloud technologies (M365, Azure, Entra ID etc.)
Support EASAs strategy to modernise the existing IT landscape by migrating to cloud solutions and technologies
Apply system updates, service packs, and hotfixes according to best practices using Configuration Manager or Intune
Create of work instructions, guidelines, and other documentation of already existing and newly deployed solutions
Collaborate with IT Architects on improvements and capacity planning

Incident Support & Troubleshooting

Respond to incidents/problems escalated by the Service Desk
Perform root-cause analysis, system tuning, and corrective actions
Liaise with vendors for escalation and resolution of complex cases

Professional Skills

IT Technology/System Administration

Incident Management

Scripting

Windows Client and Server Operating Systems and their Management

Microsoft Active Directory and Entra ID (identity, authentication, directory services)

Microsoft Azure and Office Cloud Management

Behavioural Competences

Communication

Teamwork

Learning Agility

Quality Orientation

Drive for Results

Aditional Criteria

Prior to recruitment, you will be requested to demonstrate that you:

Are entitled to the full rights as a citizen.
Have fulfilled any obligations imposed by the applicable laws on military service.
Meet the character requirements for the duties involved (you will be asked to provide a police certificate confirming the absence of any criminal record) .
Are physically fit to perform the duties linked to the post (you will be asked to undergo a medical examination in a centre indicated by EASA).

Conditions of employment

Contract: 3 years contract as Contract Agent 3 (a) with possibility of extension.

Working hours: 40 hrs per week (on a full-time working pattern). Flexible working arrangements.

Salary: Basic salary: between 4.319,72 € - 6.256,88 € depending on work experience. Additional allowances depending on personal situation.

Location: Cologne, Germany (relocation is required).

Application & Selection Process

How to apply

We can only accept applications that are submitted in English through our Recruiting tool. Before sending your application, make sure it is complete and contains the document(s) specified in the vacancy notice. Please also ensure that your candidate profile, all relevant fields and the answers to the pre screening questions are correct. You may review and amend data demonstrating compliance with the eligibility criteria only until the closing date of applications for the respective selection procedure.

For further information take a look at How we hire. In case of questions or technical issues, email us at recruit@easa.europa.eu. Attach a description and screenshot of the error.

To check if you are meeting the minimum education qualifications required for the job, consult the information published by the European Personnel Selection Office (EPSO): Examples of minimum qualifications.

Important note on diplomas obtained outside the European Union, Iceland, Liechtenstein, Switzerland or Norway: If your application is found eligible on the basis of diploma(s) obtained outside these countries, we might ask you to provide proof of accreditation by one of the European Union Member States. This applies also to diplomas obtained in the UK after 31 December 2020.

Make sure you are meeting the language requirements: Common European Framework of Reference for Languages and assess your language skills. Language certificates are not required at the stage of application, unless specified in the vacancy.

Selection Process

Only shortlisted candidates will be contacted via E-mail. If your application has been rejected following the initial screening, the status in your candidate profile will be automatically updated to "Not admitted". Invitations to the shortlisted candidates are sent once the evaluation of applications is completed (this may take up to two months after expiry of the deadline to apply). Pre-selection exercises, online tests and interviews with the Selection Board usually take place remotely. If you are not selected for this position but are still considered suitable, you will be placed on a reserve list from which you might be considered for similar positions within EASA. Learn more about our Selection and Onboarding process. Take a look also at our comprehensive information on Benefits, get to know Our people and find out what Life in Cologne is like.